The AviMark inventory module (and the whole software system) can be a bit of a conundrum. But, there are many helpful features, especially when setting up your inventory system. This is none more so than action codes. They have so many helpful functions but exactly how they work can be a bit of a mystery.
Setting up AviMark correctly can be incredibly helpful and can create a significantly more efficient inventory system. With action codes, you can print automatic drug labels, control refills, charge a prescription filling fee, or injection fee. Below you’ll find a table of all of the inventory action codes and what they accomplish.
If you need help setting up the inventory screen in AviMark, check out the Introduction to AviMark’s Inventory Screen.
AviMark’s Inventory Action Codes
|A||Automatic drug label||Prompts the drug label window to display when the item is entered into medical history.|
|C||Controlled Substance||Marks this item as a controlled drug and includes it on the controlled
|D||Treatment causes death||Automatically marks the patient as deceased when the item is entered into medical history.|
|Prompts a document for each patient that has received the same item in medical history for a client.|
|F||Include on travel|
|Includes this item on the AVImark travel sheet.|
|H||Handling fee||Includes the handling fee with the price of the Item.|
|I||Integer pricing||Rounds the price of an item that has a partial quantity to the price of the nearest whole number.|
|K||Prompt to include in group||When included within a treatment group this action code will prompt you if you would like to enter the Item in medical history.|
|L||Subject to local sales|
|Includes the local/PST tax to the price of this Item as defined in hospital setup.|
|Includes the intramuscular fee to the price of this Item as defined in
|N||Don’t print on patient chart||Suppresses the printing this Item on the patient’s printed chart.|
|P||Prescription fee||Includes the prescription fee to the price of this Item as defined in hospital setup.|
|Q||Don’t post to invoice||Will not include this Item on the printed invoice. This Item will be entered in medical history and displayed as already posted.|
|R||Rabies vaccination||Indicates this Item as a rabies vaccination. This action code will also prompt for the vaccine information window.|
|S||Subject to state sales tax||Includes the state/GST tax to the price of this item as defined in hospital setup.|
|T||Subject to state and|
local sales tax
|Includes both state & local/PST & GST tax to the price of this item as
defined in hospital setup.
|Includes the intravenous fee to the price of this item as defined in hospital setup.|
|W||Auto prompt for vital signs||Automatically prompts for the Medical Condition Record (SOAP) to display when this item is entered into medical history.|
|X||Causes sex alteration||Automatically updates the patient’s sex to spayed, neutered or gelded depending on the previous sex and species of the patient.|
|Automatically assigns a certificate number when this item is entered into the patient’s medical history.|
|Z||Dietary item||Includes this item on the dietary tab at the bottom of the CID screen.|
|$||Include price on|
|This action code will include the price of the item on the printed patient chart.|
|-||Obsolete treatment||Marks a item as obsolete and grays it out on the list.|
|@||Auto prompt for|
|Prompts to print the linked document. Without this action code AVImark will automatically print the liked document with the invoice.|
|#||Don’t print form/ document||Suppresses the printing of the linked form or document.|
|*||Auto prompt for|
|When entered into medical history it will automatically prompt for a notes window to enter information about the item.|
|?||Schedule follow-up at posting||This action code will display the follow-up window when posting instead of when the item is entered into medical history.|
|!||Show warning if|
quantity is equal to 1
|This action code will display a warning if the item entered in medical
history has a quantity equal to one.
|^||Not for retail||Does not allow the staff members to sell this item.|
|(||Control refills||Allows you to control refills on this item if a drug label is being printed.|
|>||Don’t print notes on chart||Will not include the entered medical history notes on the printed patient chart.|
|=||Don’t use additional|
|Does not allow the additional fees (intra-muscular, intravenous,
prescription, etc) to be added to the price of the item.
|%||Auto copy notes into|
|Copies entered notes on the treatment automatically into a notes window in medical history.|
|~||Auto hide notes in medical history||Will not display the entered medical history notes on the CID screen.|
|[||Auto prompt for the microchip number||Automatically prompts for the patient’s microchip number and will enter the number into the patient’s area of the CID screen.|
If you are searching for more customized and in-depth assistance with your hospital’s AviMark inventory module, I am so honored to help practices around the country with just that.
You know that creating a system is the most essential tool you have for growing your inventory and providing the highest quality of care possible – and that just ordering no longer cuts it anymore.
Maybe you’ve tried everything – read #allthethings and tried doing what you think sounds right.
But, you are still out of items all of the time, you still quite don’t know how to much to order, you still have products expiring all the time, your practice management system is still a hot mess, and your shelves and the computer system NEVER match.
I know you don’t have time for lame advice and vague “strategies” and you certainly don’t have time for lame, outdated methods for establishing an inventory system – especially when they haven’t been updated in last 20 years.
A Chaos to Clarity Strategy Session is a COMPLETE and thorough analysis and step by step, actionable plan and strategy to implement into your hospital and get real results.
If you’re an inventory manager or another veterinary professional that is frustrated with your inventory system (or lack thereof!), your out-of-control cost of goods numbers, or your disaster of a practice management system, a strategy session is like your new best friend (you know that one that actually helps you and won’t let you waste your time on dumb stuff).
Don’t work your buns off doing all the wrong things.
Work your buns off doing the right things and see how much it can really pay off.
Find out more about how a strategy session could benefit your practice HERE.