Options available to fit the varying goals, budgets, and cultures of veterinary practices.
Inventory Consulting
Real Strategies. Lasting Solutions.
1. On-Site
1:1 Consulting: Hospital Visit + Complete Overhaul
Our Premier Option Customized with Care for Single Practices
Get your tailor-made in-hospital complete transformation. You’ll get an audit + analysis of current inventory and system, evaluation for success, an action plan, and implementation of your customized step-by-step process.
1. Initial Proposal + Analysis
After we share all the need-to-know information, we’ll conduct a thorough analysis of your inventory system, financial information, and several key performance indicators. Just FYI, we will nerd out over spreadsheets, reports, graphs, and numbers.
2. Hospital Visit
This is the fun part! We get to meet and discuss the results of the analysis. We’ll do a hospital walk-through, and observe all the practices relating to inventory management. Together, we will look at your practice management system, your organizational setup ‒ all the ins and outs of your practice. We’ll even provide staff training and help setting up your practice management system during this time.
3. Treatment Plan
Your treatment plan will include a list of my recommendations for improvement, the specifics on how to accomplish this, and the recommended timeline. It’s time to get serious and start implementing it. From here, you have two options: (1) DIY it and we’ll check-in each month OR (2) choose the Done-With-You option and we’ll hold your hand every step of the way.
4. Follow Up
We’ll ensure you have the tools, education, training, and confidence you need to manage inventory from this point forward. After our time together, we’ll still conduct monthly follow-ups and data analysis to ensure your success and profitability. We are here as your resource and ally.
premier
option
Over 2 days, we're going to dig deep into your current inventory process (#nojudgement), figure out what’s working (and what’s not), strategize for your high-level goals, start training your staff for implementation, and so much more.
On-site Consulting Agenda
Review initial audit & analysis
Tour facility to view inventory organization & storage
Access your practice management system (PiMS) to view setup, flow & organization
Work with PiMS to set up codes correctly & optimize for inventory management
Review reorder points, integrate into PiMS & reorder tags
One-on-one training inventory team members throughout the day
Review findings & high-level goals
Day 1
Day 2
Spot check inventory counts, focusing on "A" items
Access your practice management system (PiMS) to review on-hand report; review any areas of improvement
Access PiMS to view adjustments & sales data, pricing structure & continue optimizing software
One-on-one training with inventory team members throughout the day
Review goals, action plan & immediate to-do items
2. Remote
INVENTORY vip days + REMOTE Cohort Consulting
Our Remote Option Customized with Care for Single Practices
Get your tailor-made in-hospital complete transformation. You’ll get an audit + analysis of current inventory and system, step-by-step action plan, software training, and inventory education.
1. Audit + Analysis
We’ll conduct a complete analysis of your current inventory, reviewing each item, the markup percentage, margin, quantity sold, the value of inventory on hand, COGS, and more.
2. Action Plan
Your practice will receive a step-by-step action plan that will itemize exactly what systems to put in place and how to implement them moving forward. We’ll review both the analysis and action plan with the inventory team, and provide your staff with several hours of remote personalized training on your practice management system.
3. 1:1 Training
Now it’s time to put your plan into action. We have several different options for 1:1 training depending on your practice goals, budget, and team capacity.
View
remote
training
options
2. Remote
REMOTE Cohort Consulting (6 months)
Our Most Popular Option for Corporate groups of 20+ Locations/Practices
Reduce inventory costs and improve cash flow company-wide by getting everyone - at every location - on the same page.
1. Audit + Analysis
For each location in the cohort, we’ll conduct a complete analysis of their current inventory, reviewing each item, the markup percentage, margin, quantity sold, the value of inventory on hand, COGS, and more.
2. Action Plan
Each location will receive a step-by-step action plan that will itemize exactly what systems to put in place and how to implement them moving forward. We’ll review both the analysis and action plan with the inventory team, and provide your staff with several hours of remote personalized training on your practice management system.
3. Group Coaching
Physical workbooks will be given to each location, detailing each step of their action plan with comprehensive guides and progress and key performance indicator trackers. We’ll begin group coaching calls. Every 2 weeks (12 sessions total) in these calls, we’ll walk the inventory teams through the process, provide the necessary training, troubleshoot any problems they may face, and serve as their accountability and support system.
View
tentative
agenda
Remote VIP Training Options
- An Inventory Audit & ABC Analysis
- A step-by-step action plan customized to the location
- 3-hour remote practice management system and inventory training and consultation session
- An Inventory Audit & ABC Analysis
- A step-by-step action plan customized to the location
- 3-hour remote practice management system and inventory training and consultation session
- Four (4) 60-minute remote training & consulting sessions
Inventory Audit + VIP Half Day
VIP Half day + 1:1 training sessions
- An Inventory Audit & ABC Analysis
- 30-minute review and consultation
ABC Analysis & inventory audit
Remote Group Consulting Agenda
Review initial audit & analysis
Define goals, milestones & current challenges
Conduct several hours of personalized practice management training
Prework
Monthly Coaching Theme #1:
Review and adjust pricing and profit margins
Monthly Coaching Theme #2:
Check inventory counts & review adjustments
Review post-consulting audit & analysis
Review goals, any further action items & next steps for the inventory team
Wrap up
Monthly Coaching Theme #3:
Get practice management system under control
Monthly Coaching Theme #4:
Review value of inventory on-hand & determine waste/poor performing products
Monthly Coaching Theme #5:
Create & implement a strategic ordering system
Monthly Coaching Theme #6:
Create & establish cycle counting schedule for accurate on-hand counts
Large consolidators often have the worst systems and the highest cost of goods (COGs). Perhaps you’re bleeding money and you just can’t figure out how to get costs down internally. Or maybe you know at which location the problem lies, but your regional managers have been unable to solve the problems you face simply by working with those individual locations. Consolidators may face bigger problems, but we’ve learned they can also see the biggest benefits.
On average, consolidators and practice groups that work with us via group coaching reduce their cost of goods by
train staff at multiple locations
5-11 percentage points ‒ and that frequently means a savings of $250,000+ per year!
Outcomes You Can Expect
Reduce Cost of goods sold
Increase inventory turns to improve cash flow
Reduce inventory waste & decrease on-hand inventory value
Leverage the practice management system to automate & streamline inventory processes
decrease time spent managing inventory per week
Reduce the instance and amount of on-hand quantity adjustments
- Jordan H., Indianapolis, IN
Nicole is willing to help you work through any issues you are having until it is resolved.
I'm so astonished at how she identified an issue with inventory in the veterinary industry and made it her own.
She has come up with protocols and policies and has provided so much information on how to fix problems you are having. She offers one on one training that you can’t get from anywhere else. I am so thankful I found Nicole and Veterinary Care Logistics.
- Dr. Sylvia Hewitt, DVM
for customers whom she has helped realize that inventory is manageable. She is very honest and professional with her approach. She has saved many of my client’s money by decreasing their cost of goods sold. Doing so is not as simple as it may sound. There are many factors to managing COGS, and Nicole is able to bundle those factors together for a great result. Nicole stays on top of current trends and industry news so she can apply those to your hospitals’ needs as necessary. She comes prepared with workbooks and resources and leaves you with specific directions and follow-through. She is my personal resource for anything inventory and industry practice.
Every interaction with Nicole has produced a sense of relief...
- Nicole G, Hospital Owner
Nicole was exceptionally helpful and full of knowledge.
She got our practice on the right path to have our COGS under 16%.
We have a rapidly growing practice and were desperate to have systems in place to make our lives better and overall the practice. I would highly recommend Veterinary Care Logistics. Nicole will definitely make your practice more profitable as numbers don’t lie.
Additional budget Friendly inventory Solutions
Inventory 911 Toolkit
This is not your average online course. Your time and money is valuable, thats why this entire course is focused on you taking action and making progress in your inventory.
The step-by-step blueprint for inventory managers needing an immediate dose of knowledge, strategy, and confidence in their inventory.
You'll gain instant access to bite-sized lessons, templates & resources, helpful Scripts, and our FREE VISN Community.
Available for Remote + In-Person Events Nationwide
To accommodate the needs of more professionals than available with consultations alone, Nicole Clausen, founder of Veterinary Care Logistics, is available for speaking engagements and offers several different sessions to suit your company’s needs.
She regularly speaks at veterinary practices, State Veterinary Association conferences, and workshops, as well as events sponsored by companies like MWI Animal Health, Covetrus, and Elanco.
During most training seminars and speaking events, Nicole is asked to share her popular and easy-to-implement 6-step action plan for transforming an inventory management program. Attendees of these events always leave confidently armed with the knowledge needed for a successful inventory system and a profitable practice.
Seminars & Speaking Events
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