Determine the line between ordering too much inventory and not enough to eliminate the bulk of your day-to-day stress as an inventory manager
As inventory manager, you’re the one person your coworkers look to when inventory is out of stock, and the one questioned by your boss when inventory costs are sky high from over-ordering out of your imminent worry.
You’re doing your best, but the unspoken tension within your office—due to unpredictable inventory levels—is so thick you could cut it with a scalpel.
You don’t want every day to feel like you’re going face-to-face with The Loch Ness Monster, constantly questioning if you’ll have enough inventory to care for your patients properly, but you haven’t figured out a better way.
It keeps you on edge—practically living on the Vetcove app, trying to predict when a hurricane will arise so you can do your best to be “ahead” (emphasis on the air quotes).
You’ve even tried to implement a system with your team to keep a written record of what is “low” in the “want book” or on a "to-be-ordered" whiteboard… except your team is too busy to keep it updated, and once again, it falls back on you.
And is that a re-order tag in the trash can again? SOS.
Every day you walk into the office, it feels like you’re treading water in the depths of the ocean, alone without a lifeboat in sight… but it doesn’t have to stay that way!
How you’re operating your inventory right now isn’t sustainable, and it’s causing you to feel like you’re not doing a good job in your role—and that’s nibbling away at you like a Garra rufa fish.
You want to feel valued for your contributions and achievements in the practice, and like what you’re doing truly matters—because it does!
And, as expected, it’s causing items to be missed. You want to figure out a better way, especially after watching a coworker put a bottle with 99% dust and a quarter tablet back on the shelf, but you’re unsure where to start.
Your old system is so far out of date that when you’re asked to run a report, it’s showing -3,081 capsules of Gabapentin when really you have
(or at least, you did earlier… time to put in another order *sigh*).
You’re ready to stop waking up in the middle of the night with questions flooding your mind like:
Physically looking at every single item has become your go-to “system.”
Let me guess...
How do I track the jar of Panacur?
How do I communicate back orders — a board, a list, emails, shelf tags?
Do I delegate out different areas of the clinic for others to track and count inventory?
How do I trust someone else to get it done correctly when I’m out of the office? Because SOS, I need a vacation!
And honestly, you’re always wondering, “how the heck do I keep up with inventory and what I’ve counted?!”
As you question if you counted the remaining tablets of metronidazole correctly... 29, right?!
If you feel completely inundated with to-dos like needing to unpack last week's order, place another one, go back and recount that metronidazole (again), return Mrs. Jones' call, and read a UA... all while holding someone's dog… I'm throwing you a lifeline!
You should be able to take a week-long vacation (or more!) without experiencing a rush of anxiety that something will run out, or simply make it through a two-day weekend for starters. Let’s banish the “vacay worry” curse for inventory managers. Deal?
Because there is a better way to run the day-to-day operations than feeling like you’re in a constant fight with Nessie.
No one can effectively do their job when they’re routinely being pulled down by an inventory undercurrent that leads them into an anxiety-inducing mess daily.
As an inventory manager, I understand that you’re managing a million things, and it can feel impossible to take the time to set your systems up in the most efficient way.
Confident on Monday morning walking into the pharmacy and knowing exactly what and how much to order (no longer shaking bottles!) with the freedom to attend to your patients
Empowered in your role—certain that you are a valuable, important member of your practice (even if you don’t work with patients anymore).
Goosebumps (the good kind) walking into your storage closet because it finally looks more like "the Home Edit" rather than "American Pickers," and you can find exactly what you need faster than a labrador eating a can of food.
You will gain confidence and a renewed sense of purpose and excitement because of all the positive changes you will make in your role and practice.
Including, newfound confidence that you are SO MUCH MORE than just the “order person,” and that you are, in fact, a valuable member of the team that enables patient care to thrive.
You’ll learn how to use reorder points and the same systems that have worked for hundreds of others in their practice. This is how you feel like you’re actually managing inventory, rather than letting the chaos and unknown control you.
Grab your oxygen tank and dive into the curriculum:
You’ll spend time getting familiar with the program before we dive into setting yourself up for success. We’ll talk about how to connect with your boss, supervisor, or team to co-create an inventory improvement plan. You’ll identify what’s not working and how to communicate with the rest of your team, “here’s what I’m working on and why, how you can support me, and what I need from you.”
We'll kick-start your next inventory adventure by getting your practice management system under control. How would it feel to know exactly what you have on hand? To be able to run a report and actually trust it? To no longer have products you sold 20+ years ago and haven't seen since Y2K? You're in luck! Once the inventory module of your practice management system is under control, you'll be able to use it to work WITH you, rather than against you. Throughout the remainder of the course, you'll learn ways to pair your software with your systems to take your inventory to the next level.
You’ll be setting up your systems and organization within each part of the cycle. This will help you visualize the cycle of inventory management and call out who is responsible for what. We’ll also be talking about the impact of Cost of Goods Sold (COGS) and inventory costs.
You’ll learn how to identify reorder points, the different types, and how to create your maintenance plan. This is where you’ll set up and organize your systems with seasonal products, and learn about the benefits of buying promotional items and bulk vs not. We’ll also explore “sea monster situations,” AKA expectations, emergency products, or when something has wildly low order points, and how to handle other irregular situations.
We’ll cover how to use a budget to factor in fixed vs variable costs, what vendors to use, and how many you need contacts for. We’ll also talk about ordering days, what to do when you are ordering every single day, and how to shift that to 2x per week. Ranger Tank will share the best days for ordering and the pros & cons of higher vs lower product stock.
Ranger Tank will walk you through both physical receiving and software receiving to make sure it’s done correctly and on time. You’ll learn how to assign a role if it’s not your role and ensure it’s delegated correctly and getting done to proper standards.
There are endless questions on pricing your inventory in the practice, and this module will cover setting a markup on prices. You’ll be able to see indirect costs and the impact on the profit margin because of it. You’ll also learn how to use software to support pricing and the difference between prescription fee vs injection fee vs markup, and what they all mean.
You’ll set up and link any inventory items to treatment codes and learn cycle counting. You’ll also learn how to navigate waste/loss/expired products and set up an expired product tracking system moving forward.
What does it mean to optimize your inventory, and why does it matter? We’ll cover that in this module. We’ll leverage the MERIT Model for intentional stocking. We’ll cover what it is, how it applies, how to use it, and how to prioritize and categorize your inventory (so you are focusing on what’s most important and where your effort has the biggest impact).
You’ll gain scripts and other materials to help facilitate conversations with your supervisor around change management, your goals, and processes. This will also benefit conversations with your team as you communicate the improvements happening, so they know what to expect and how to communicate moving forward.
You’ll receive a physical notebook AND a step-by-step action planner with milestones to help keep track of your progress. This is how you’ll know exactly where to start. You’ll also receive “badge” stickers when you have completed a milestone because who doesn’t love a reward for checking off a to-do list?
enroll Now FOR only
Just imagine when you’ll be able to celebrate ONE WHOLE MONTH of not running out of anything.
It might feel like an impossible feat right now, but once you implement your PiMS and reorder tags correctly, they’ll do most of the work for you!
Your inventory doesn't have to take up a bunch of time and be a significant financial burden. It is possible to manage your inventory more efficiently and intentionally!
These milestones will be supported by your milestone physical step-by-step action planner! This planner will summarize/break down every step and reference the supporting lesson for each task. This guide will show you exactly how to start and help you keep track of your progress.
Here’s a look at everything you’ll accomplish throughout this course!
Your Goals and Expected Outcomes are Outlined
Your Inventory List is Cleaned Up
Your Inventory Counts are Updated
Your Inventory Report is 100% Accurate!
(and you’ll be able to submit this to me for the chance to win a prize!)
Your Reorder Point Worksheets and Activities are Complete
Your Ideal Inventory Schedule is Outlined
Your Ideal Pricing Strategy is Documented
Your Popular Groups or Packages Have Inventory Items Linked
Your Expired Product Tracking System is Set Up
Your Process Map and Maintenance Calender is Complete!
This is how you’ll make your (inventory) life easier!
Are you already envisioning yourself checking off these milestones?
This course will show exactly how to achieve each of these milestones in your practice, no matter how “far behind” you feel or how “chaotic” your practice is.
These systems absolutely changed everything for me when I was inventory manager. They allowed me to finally feel like I was actually managing inventory, rather than letting the chaos and unknown control me.
I've been in your shoes—showing up to work every day frustrated and stressed. I tried to fulfill my responsibilities as inventory manager with no internal systems or strategies for ordering, and it led me to my breaking point.
Every day I would think to myself, "I just need to make it through the day." And one-third of your week shouldn't feel that way, especially when you additionally factor in how much time you spend thinking about work when you're not in the office.
This job should not be a never-ending source of stress.
Once I figured out how to systematize this work, I knew I needed to provide you with the achievable steps you need so you can ultimately feel relief in your workplace.
Inventory System Deep Dive will give you concise trainings to set up your inventory systems in a way that allows you to show up confidently to work, and finally be able to leave the office without the thoughts of something going wrong consuming you.
Let me help you convince your boss
You’ll have lifetime access! You can come back to the resources in this course time and time again throughout your career journey.
Kick that feeling of "I'll never be able to organize my inventory systems" to the curb. I promise you it's possible.
The days you feel like you're staring at a shipwreck and being told, "you have to clean this up" are about to come to an end. With the step-by-step guidance in this course, you’ll be steadily cruising through your inventory process in no time!
The Inventory System Deep Dive is designed to support you and do most of the heavy lifting.
It’s time to finally feel confident with your inventory
It is possible for you to have time in your day to dedicate to your inventory.
It is possible to work efficiently during your inventory time with optimized processes.
It is possible to leave work without a mile-long to-do list running through your head.
And, it IS possible for you to take time off and NOT get panicked messages about out-of-stock items.
You deserve to have your time be your own again, and with this course, we’re going to make that happen, my friend.